FuelOne. Every Litre Counted. Every Rupee Secured.
Run your station on data, not paper shift registers. FuelOne closes the cash, fuel, credit, and compliance gaps that quietly drain 1–3% of revenue every month.
- 0%
- Sri Lankan-built
- 1–3%
- Revenue recovered monthly
- <1 hr
- To surface a cash shortage
- 4→1
- Systems replaced
Today's Revenue
Rs. 1.84M
+8.2%
Litres Sold
12,450 L
+5.1%
Cash Position
Rs. 642K
reconciled
Net VAT (MTD)
Rs. 318K
auto
Live Pump Stream
per nozzleP1 · Nozzle A
92 Octane
P2 · Nozzle C
Auto Diesel
P3 · Nozzle B
92 Octane
P4 · Nozzle D
Super Diesel
Tank Levels
Your entire forecourt, live - from any browser, on any device
What every station owner already knows.
Most Sri Lankan fuel stations lose between 1% and 3% of revenue every month to problems that are entirely preventable. By the time you find them, the money is already gone.
Cash shortages discovered only at month-end, when the money is long gone.
Fuel variances that accumulate undetected for weeks.
Credit customers whose balances quietly exceed their limits.
VAT records that are incomplete when the IRD comes calling.
Price changes applied at the wrong time, leaking margin that should have been yours.
FuelOne closes every one of these gaps - every shift, every day.
From chaos to control.
The same station, the same shift - run two different ways.
Running on paper today
- Cash shortages found at month-end, when the money is already gone
- Fuel variance surfacing only at the year-end stock-take
- Credit balances quietly blowing past their approved limits
- VAT records pieced together the night before filing
- Price changes applied late, leaking margin every revision
Running on FuelOne
- Short/Over flagged within the hour, on every single shift
- Daily dip reconciliation puts a rupee value on every missing litre
- Limits enforced at the pump before the sale can complete
- VAT schedules that complete themselves through the month
- Midnight-accurate pricing - margin captured to the litre
FuelOne was designed around the real operational reality of a Sri Lankan fuel station - not adapted from a generic ERP or imported from another market.
If you are an IOC dealer, FuelOne speaks your language.
From the forecourt to the books.
Every operation, every transaction and every rupee managed in one place - from the moment a bowser arrives to the moment your VAT return is filed.
Live Operations
See your entire forecourt in real time from any device. Every pump, every nozzle, every litre - live on your dashboard the moment it happens.
- Real-time pump stream showing live dispensing activity per nozzle
- Live dashboard with revenue, volume, cash position and tank levels
- Active shift monitoring with per-attendant sales and cash totals
- Tank management with low-stock and critical-level alerts
- Dispenser configuration and nozzle management
- Credit order takeover between shifts with formal acknowledgement
Full double-entry accounting, built in.
Every transaction posts to the General Ledger automatically. No re-entry, no consolidation step, no separate accounting software.
Accounts Payable
- Purchase invoices / GRN with full product lines
- Supplier payment vouchers (cash, cheque, bank transfer)
- Petty cash vouchers with mandatory authorisation
- Supplier debit and credit notes
- Supplier ledger, balance reports and statements
Accounts Receivable
- Credit order management with limit enforcement
- Invoice conversion from credit orders
- Customer receipt entry with invoice allocation
- Customer debit and credit notes
- Customer ledger, balance reports and statements
General Ledger
- GL payment and receipt vouchers
- Petty cash vouchers and bank deposit notes
- Journal vouchers with enforced Dr = Cr balance
- Bank credit and debit notes
- Bank reconciliation tool
VAT Compliance
- VAT Purchases Schedule auto-populated from every GRN with VAT
- VAT Sales Schedule auto-populated as credit orders become Tax Invoices
- Input and output VAT totals for the period
- Net VAT payable calculated and ready for the IRD return
- Filter by any date range, print-ready for IRD submission
Financial Reports
Station Reports
Ten reasons stations switch.
Built specifically for Sri Lankan fuel stations
Not a generic ERP adapted for fuel - built from the ground up for Lanka IOC dealers, Sri Lankan VAT rules and midnight price revisions.
Catches cash theft every single day
The attendant Short/Over report runs after every shift. Stations typically see shortages fall significantly within the first month.
Detects fuel loss before it becomes a crisis
Daily dip reconciliation puts a rupee value on every unaccounted litre - visible to the manager by 7am, not at year-end.
Handles IOC price revisions correctly
The new price applies from the exact midnight moment. Revenue is never mixed between price periods.
VAT compliance without the work
Purchase and sales schedules complete themselves through the month. At month-end the accountant opens a finished schedule.
Real-time visibility from anywhere
Revenue, tank levels, dispenser status and cash position - live, on any browser, on any device.
Full accounting built in
P&L, Balance Sheet and Trial Balance come from the same system that runs the forecourt. No separate accounting software.
Credit management that protects cash flow
Limits enforced at the pump, invoices generated in one click, statements ready to send, balances visible at a glance.
Designed for multi-shift operations
Morning, Evening and Night shifts with formal handovers, credit takeovers and a complete audit trail for every change.
One system replaces four
Shift registers, spreadsheet stock records, separate accounting and handwritten VAT ledgers - all replaced by one source of truth.
What a typical station loses every month.
Based on a medium-sized station dispensing 100,000 litres per month.
| Source of Loss | Typical Monthly Impact |
|---|---|
| Attendant cash shortages (undetected) | Rs. 25,000 – 75,000 |
| Fuel evaporation and variance (untracked) | Rs. 40,000 – 120,000 |
| Missing VAT input credits (incomplete records) | Rs. 30,000 – 90,000 |
| Credit customers exceeding limits (no enforcement) | Rs. 50,000 – 200,000 |
| Price change revenue leakage (wrong timing) | Rs. 10,000 – 50,000 |
| Total preventable monthly loss | Rs. 155,000 – 535,000 |
FuelOne addresses every one of these loss sources. For most stations, the system pays for itself many times over in the first month alone.
Built for every kind of operator.
Lanka IOC Dealers
The delivery screen matches the Lanka IOC physical invoice field by field, VAT meets IRD requirements automatically, and price handling is built around IOC's midnight schedule.
Independent Station Owners
One affordable system replaces manual records, spreadsheets and separate accounting. Month-end that took days now takes hours.
Multi-Station Operators
Station codes identify each location, role-based access controls who sees what, and cost-centre reporting shows each station separately.
Stations With Credit Customers
Manage the full credit cycle for transport companies, government fleets and corporates: dispensing, invoicing, statements and allocation.
Stations Experiencing Losses
Suspect fuel theft, cash shortages or stock variance? Dip reconciliation and Short/Over reports identify the source within days of go-live.
Every number has a formula.
Nothing is estimated. Nothing is approximated. The system either calculates it correctly or it flags an error.
Audit-ready, every transaction.
Every FuelOne transaction is a permanent, timestamped record linked to the user who created it. When the IRD audits your station, you have a complete and verifiable record of every pump, shift, invoice and rupee.
Role-based access control: each user sees only what their role permits
Google Single Sign-On: secure authentication without password management
Complete audit trail: every action linked to a user with a timestamp
Mandatory authorisation for high-risk operations (stock losses, large journals)
Delete restrictions: transacted records are permanent
Year-end lock: prior-year records protected after financial year rollover
See FuelOne working with your operation.
Book a consultation and we'll show you exactly how it fits - with your data, your workflows, your team.
contacts@atopero.com · +94 71 467 4986 · Colombo, Sri Lanka